Defined work, not hours. We take a scoped piece of your accounting operation — a close, a vendor inbox, a workpaper set, a billing cycle — and complete it to an agreed standard. Every completed item is logged with evidence (a reconciled account, a posted batch, an indexed file), so you can audit what was done without relying on time reports.
BookkeepingMonthly closeAudit support
expertise in
Accounting & Tax
Building stronger, more connected teams
Accounting staff who finish the work piling up
Accounting firms run out of hands before they run out of work. We place accounting staff who own a defined scope: bookkeeping, monthly close, accounts payable and receivable, and audit workpapers. They finish the work to a standard you can audit, and you pay per completed outcome.
Built to scale growth
Work measured by results
Hire better talent
Outcome based operations support
Accounting QOP delivers defined operational outcomes that protect your firm’s margins and expand your capacity. We handle the high-volume workflows across your compliance and advisory service lines without the overhead of additional staff. With explicit completion definitions, you pay only for engagement-ready results, ensuring your billable professionals stay focused on high-value judgment rather than data-heavy lifting.
Bookkeeping. Monthly close. Audit-ready workpapers.
A model built around defined outcomes
The heart of Accounting QOP’s approach is outcome‑based execution, where fees are tied to verified results rather than billable hours. We begin with a discovery session to align on your firm’s specific quality standards and define the 'completion criteria' for every workflow. Once established, we integrate seamlessly into your practice management systems to ensure a friction-less handoff. For highly variable engagements that require deep technical continuity, we also offer dedicated specialists to act as an extension of your core team.
How we help
Bookkeeping & Ledger Integrity
Post and reconcile transactions, with exceptions flagged and routed
We execute policy‑driven ledger maintenance to ensure real-time accuracy and data integrity. Our team handles transaction coding, dimension/class updates, recurring entries, and period-end adjustments, ensuring ledgers remain clean and exceptions are documented with professional clarity. Every completed task includes standardized evidence, making your records traceable, transparent, and audit‑ready from day one.
Accounts Payable & Expense Management
Code and prepare supplier invoices for your approval workflow.
We manage the end-to-end accounts payable workflow with a focus on internal control and accuracy. We handle invoice intake, multi-entity coding, and preparation for approval across all supplier obligations. Our team executes follow-ups, exception resolution, and statement reconciliations to prevent bottlenecks and ensure duplicate-payment protection. Each processed invoice is logged with a clear audit trail, enhancing visibility and reducing the administrative burden on your controllership team.
Accounts Receivable & Working Capital Support
Keep billing on schedule and work disputes to a documented close
We manage outbound billing cycles and structured follow-ups to accelerate your clients' cash flow. Our team handles invoice issuance, automated reminders, and statement delivery, while meticulously documenting disputes or payment commitments. By maintaining real-time disposition notes, we ensure that AR Aging Reports reflect accurate statuses, giving your CFO and Advisory teams the clean data they need for precise cash-flow forecasting.
Client Request Follow‑Up
Work client and internal requests to a real resolution, not just a status note
Accounting QOP runs follow‑up loops to obtain missing inputs, confirm statuses, and close requests with documented dispositions. Chases missing documents, coordinates review calls, clarifies questions, and logs outcomes so nothing falls through the cracks. Ensures each request ends with a clear result and record.
Engagement Documentation & Workpaper Indexing
Organize and index engagement files so reviewers find what they need
Accounting QOP handles the heavy lifting of data ingestion to ensure every engagement is audit-ready. We collect, name, and index financial documents and workpaper packs according to your firm’s specific naming conventions. From organizing bank statements and payroll reports to preparing due diligence folders, we ensure files are easy to locate and logically structured. We log unreadable or incomplete files with clear exception notes, maintaining the chain of custody and structural integrity required for professional review.
Workflow & Practice Management Updates
Update and manage workflow task records, statuses, owners, and tags
We maintain accurate workflow records so work is visible and actionable. Creates tasks from new requests, updates status and next actions, logs blockers, and ensures assignments and due dates are current. Closes tasks with clear notes and evidence, preventing work from slipping through the system.
Tailored Service
Custom work items built around your workflow
You tell us the workflow you want off your plate. We map it into clear work items, define inputs and “done,” set exception rules, then connect it to the right systems so delivery is consistent and auditable with Accounting QOP.
Dedicated Full-Time Specialist
Flexible tasks that do not fit our fixed outcome model
If a traditional model fits better, you can work with a dedicated full-time specialist through us. They focus on your workflows day-to-day, integrate into your tools where needed, and handle a wider mix of tasks that are hard to standardize into work items.
Frequently Asked Questions
Common questions
How do we decide what services to start with?
A discovery call surfaces where the backlog actually hurts — usually the close, AP, or client deliverables piling up around deadlines. We start there, as long as the work can be written down as a clear completion rule (post, reconcile, index, resolve). Anything too vague to scope doesn’t get taken on.
How does work enter the workflow?
Depends on the work. Vendor invoices land in a shared AP queue. Bank feeds and expense data come through your accounting platform. Client requests arrive via email or practice management. Each service has one defined intake path so nothing sits in someone’s inbox waiting to be found.
Do you work in our systems or your systems?
Usually yours — QuickBooks, Xero, Karbon, Canopy, or whatever your team already lives in. For some scopes we use shared spreadsheets or our own workspace, then hand off the posted, reviewed result. The goal is no double entry on your side and a clean audit trail in the system of record.
How do you define what counts as “complete”?
Each service has written completion rules before any work starts. A reconciled account with zero variance. A posted AP batch with approvals logged. An indexed workpaper file with sign-off. If evidence is required, it’s attached to the outcome — not a separate step.
How does pricing work?
Per completed outcome. Each outcome type carries a unit price tied to its completion rule. Most firms run on a monthly credit that draws down as work completes; volume above the credit bills at the same unit rate. Blocked or out-of-scope items don’t count as completed outcomes, so you don’t pay for stalls.
What does onboarding look like?
Scope and intake first — what’s being handed off, where it lands, what “done” looks like in your system. Then a short ramp on a real cycle (a close week, an AP run) to confirm the completion rules hold against actual work. Once that checks out, delivery runs on the same rules every cycle.
“Our close week was the bottleneck. Reviewers were stuck doing entries, entries were stuck waiting on client documents, and nobody could say what was actually finished. We handed close prep, AP, and AR follow-up to Accounting QOP on a fixed scope.
What changed is the work now has a status. A reconciliation is done or it isn’t. A vendor invoice is coded or it isn’t. We pay for the ones that land, not for hours, and our reviewers got their week back.”
Jason Mitchell
Head of Finance Operations
What clients say